Privacy Policy

This Privacy Policy outlines how Gap Recruitment Services Limited ("we", "our", or "us"), a licensed recruitment and HR consulting firm operating under the Laws of the Republic of Kenya, collects, uses, discloses, and protects your personal data. By interacting with our services, you consent to the practices described herein.

1. Legal Basis and Compliance

We adhere strictly to the Data Protection Act, 2019 (Kenya). All data processing activities are carried out lawfully, fairly, and transparently for legitimate business and operational purposes.

2. Data We Collect

The personal data we collect may include:

• Identification details (e.g., name, ID/passport number)
• Contact information (e.g., phone number, email address)
• Curriculum Vitae and employment history
• Payment and tax details (for payroll services)
• Company information (for clients)
• Digital identifiers (e.g., IP address, cookies)

3. Purpose of Data Use

We process personal data for the following reasons:

• Recruitment, vetting, and placement of candidates
• Payroll processing and compliance with tax laws
• Contractual engagements and communication with clients
• Improving our digital platforms and analytics
• Legal and regulatory compliance

4. Consent

By submitting your data to us, you provide informed and explicit consent for the collection and use of your information for the purposes stated. You may withdraw your consent at any time in writing.

5. Data Sharing and Disclosure

Your data may be shared with:

• Prospective employers or clients (upon consent)
• Regulatory and government agencies when legally obligated
• Third-party service providers (e.g., payroll processors, IT support)

We ensure all third parties uphold stringent data privacy standards.

6. Data Security

We employ robust technical and organizational measures to protect personal data against unauthorized access, alteration, loss, or disclosure. This includes firewalls, encryption, secure storage, and access control protocols.

7. Data Retention

Personal data is retained only for as long as is necessary to fulfill the purpose it was collected for or as required by law. When no longer needed, data is securely destroyed or anonymized.

8. Rights of Data Subjects

You have the right to:

• Access your personal data
• Request correction or deletion of inaccurate information
• Object to data processing in certain circumstances
• Withdraw consent at any time
• Lodge complaints with the Office of the Data Protection Commissioner (Kenya)

9. Cross-border Data Transfers

Where necessary, personal data may be transferred outside Kenya, provided appropriate safeguards are in place in compliance with applicable data protection laws.

10. Changes to This Policy

We may revise this Privacy Policy from time to time. Updates will be published on our website, and material changes will be communicated directly where possible.

11. Contact Information

For questions, data access requests, or complaints related to data protection, please contact us at:

legal@gaprecruitment.co.ke